Travel & Meetings
Travel Forms, Policies, and Expense Accounts
Contact (travel arrangements):
Kathy Bass at (979) 845-3205 or kebass@tamu.edu
Contact (expense accounts):
Stacey Vogelpohl at sodtravelexpense@tamu.edu
Travel Forms
Travel Policies
Travel Expense Account Reimbursement
- Personal vehicle mileage rate
- $0.70/mile effective January 1, 2025
- $0.725/mile effective January 1, 2026
- Per diem rates
- Contact sodtravelexpense@tamu.edu for current rates
- Exchange rates
- SOD Post-Trip Worksheet
New Vendor Setup
- U.S. Citizen
- Non-U.S. Citizen
- Form W-8BEN
Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding and Reporting (Individuals)
- Form W-8BEN
Please send email to sodtravelexpense@tamu.edu for direct deposit forms used for travel advances/reimbursements and account changes.
Export Control
Traveling with TAMRF Owned Laptops or Other “Tools of Trade”
SOD employees traveling internationally on university business or with university property are responsible for complying with export control laws and regulations, which may restrict or prohibit some travel-related activities and destinations and require licenses for others. SOD travelers follow TAMU Research Compliance's international travel procedures.
Important Information for All Travelers
U.S. Government Travel Information
Meeting Schedule
Contact: Stacey Vogelpohl at (979) 458-1867 or svogelpohl@tamu.edu for meeting arrangements.
Request for Meeting Arrangements form (PDF)| Meeting | Date | Location | Host | More Information |
|---|---|---|---|---|
| Expedition 401 Science (2nd) Postcruise Meeting | April 20–22, 2026 | Grenada, Spain | Trevor Williams | |
| Expedition 403 Science Postcruise Meeting | June 1–4, 2026 | Svalbard, Norway | Thomas Ronge | |
| CORE School | July 20-24, 2026 | GCR, TAMU | Laurel Childress |
Visitor Information
Easterwood Airport, College Station
Flight status: Easterwood Airport
Email: CLL-ADMIN@astin.us
Airport Administration (979) 775-9900
Parking (979) 775-9900
Directions to College Station
From Houston
Directions from downtown Houston: Take Highway 290 west to Hempstead. Exit north on Highway 6 (Bryan/College Station exit). (~2 hours)
Directions from Bush Intercontinental Airport: Take Interstate 45 north (toward Dallas) to Conroe. Exit west on Highway 105 (Navasota exit). Take Highway 6 north. (~2 hours)
From Austin
Directions from downtown Austin: Take Highway 21 east toward Bryan. At the outskirts of Bryan exit south on Highway 47. Highway 47 merges with Highway 60 (Raymond Stotzer), which becomes University Drive. (~2 hours)
From Dallas
Directions from downtown Dallas: Take Interstate 45 south toward Houston. At Madisonville exit west on Highway 21. Take Highway 6 south. (~3 hours)